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Humane Society of Greater Dayton

Employment Opportunities

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Community Outreach Coordinator

The Humane Society of Greater Dayton is currently looking for a Community Outreach Coordinator. This position is responsible for: 

  • Oversees Humane Society of Greater Dayton programs including but not limited to the Volunteer Program, Offsite Program, Educational Programs, Community Events, etc.
  • Provides guidance and leadership to the Humane Society including administrators, staff, and volunteers.
  • Develops/implements new programs that promote mission and vision of the Humane Society of Greater Dayton.
  • Organizes, writes and implements policies and procedures as they relate to volunteer & community programs.
  • Oversees activities and responsibilities of the offsite Event Coordinator
  • Performs performance appraisals and evaluations for Events Coordinators.
  • Presents educational materials on animals and HSGD programs to schools, businesses, community groups, etc.
  • Key liaison between HSGD and Friends of the Humane Society (FOHS). Attends FOHS meetings as requested.
  • Interacts with media, television, and radio as needed promote community programs as they relate to the Humane Society of Greater Dayton with the approval of CEO.
  • Prepares schedule for HSGD presence in the community.
  • Works with staff, board and volunteers to develop, organize and facilitate various programs, events, etc.
  • Creates educational material on animals and HSGD community programs for grade school children, senior citizens, and targeted groups.
  • Interact frequently with local businesses, organizations and individuals to establish and develop contacts and community relationships that will benefit the HSGD with community programs.
  • Oversees community service personnel if necessary.
  • Attends board committee meetings as needed.
  • Represents the Humane Society as a Professional.
  • May be called upon to perform other HSGD tasks including but not limited to the following: picking up injured cats, cleaning cat or dog areas, cleaning areas of the building, data entry, mailing itmes, ordering items, taking animal pictures, describing animals, microchipping, vaccinations, etc.
  • Advises and oversees the promotion of the Humane Society (i.e. speaking at rotary meetings, churches, etc.) to actively recruit volunteers.

MINIMUM EDUCATION, KNOWLEDGE, AND EXPERIENCE:

  • Bachelor’s degree
  • 3 to 5 years experience in performing development activities, including grant writing experience and knowledge
  • Succinct communication skills, both verbal and written; ability to organize thoughts in a logical, clear and concise manner
  • Word processing and knowledge of other Microsoft software
  • Experience and ability to use office equipment

BEHAVIOR TRAITS:

  • Attention to detail
  • Flexibility
  • Results oriented, driven and decisive (including the ability to make recommendations)
  • Effective time management and planning skills
  • Ability to absorb information quickly and perform duties in a timely and accurate fashion
  • Ability to handle multiple priorities and respond/interact effectively and diplomatically to multiple customers (internal and external)
  • Ability to shift attention quickly and accurately from one matter to another
  • Ability to interact effectively and efficiently with management and other staff and function as part of a team

HOURS:

Hours for this position are Tuesday through Friday from 10 a.m. to 6:30 p.m. and Saturday from 10 a.m. to 4:30 p.m. These hours are non-negotiable. 

To apply for this position, send your cover letter and resume to Mackenzie Phillips at mphillips@hsdayton.org


 

Administrative assistant

The Humane Society of Greater Dayton is currently looking for an Administrative Assistant. This position performs a variety of clerical and secretarial duties including maintenance of shelter records (paper and electronic), basic record and booking abilities, proficient typing and correspondence skills, customer service skills, answering incoming calls, animal adoptions and assisting the public with informational needs. Essential functions of this position include: 

  • Assists the Executive Director and management team by: filing, note taking, correspondences, agendas, meeting notes, scheduling, data entry, editing, copying, etc.
  • Answers the phone and takes messages, as needed.
  • Prepares information for the bookkeeper, including, but not limited to, invoices and bank statements, purchase orders. Prepares bills for the bookkeeper and mail the checks. Assists in yearly audit.
  • Handles and maintains files for all bequests, filling out appropriate information, when necessary.
  • Communicates with companies with billing discrepancies.
  • Maintains Accounts Payable files.
  • Collects and counts dog licenses, ensuring the licenses are mailed to the County Auditor’s office.
  • Coordinates staff events – picnics, party’s, birthday cakes, birthday cards, etc.
  • Maintains purchase order system.
  • Prepares statistics, and various reports.  Assists in the production of presentation materials.
  • Performs reconciliation of credit cards.
  • Processes employee work hours for payroll, when needed. Helps maintain employees schedules in relation to vacations, sick days, personal days, etc. Helps maintain health insurance and 401 (k) retirement plans.
  • Makes travel and seminar/training arrangements as necessary for staff
  • Represents the Humane Society as a professional.
  • Be able to assist with DonorPerfect, other development office and front office duties, when needed. 

MINIMUM EDUCATION, KNOWLEDGE, AND EXPERIENCE:

  • Bachelor’s degree, with a general business course preferred
  • 3+ years administrative assistant experience preferred
  • Succinct communication skills, both verbal and written; ability to organize thoughts in a logical, clear and concise manner
  • Basic computer skills

BEHAVIOR TRAITS:

  • Attention to detail
  • Flexibility
  • Results oriented, driven and decisive (including the ability to make recommendations)
  • Effective time management and planning skills
  • Ability to absorb information quickly and perform duties in a timely and accurate fashion
  • Ability to handle multiple priorities and respond/interact effectively and diplomatically to multiple customers (internal and external)
  • Ability to shift attention quickly and accurately from one matter to another
  • Ability to interact effectively and efficiently with management and other staff and function as part of a team
  • Willingness to learn about and to use syringes, needles and a stethoscope

HOURS:

This is a part-time position and will be a minimum of 24 hours per week. 

 To apply for this position, send your cover letter and resume to Brian Weltge at bweltge@hsdayton.org.

 

If there is no position to fit your needs, please visit our volunteer page to learn about other ways to become involved with the organization.

The Humane Society of Greater Dayton is an equal-opportunity employer.


Updated May 2015